Private Events

Weekend Package private facility or retreat: 

$5,500 to rent entire facility for the weekend with nine (9) overnight rooms.  Friday & Saturday event facility plus 9 overnight rooms.  Effective times Friday at 3:00 p.m. to Sunday at 12:00 p.m.  Includes 9 upstairs rooms.  Does not include breakfast at Sara’s unless we are able to leave breakfast set-up.  If you do want breakfast the breakfast set up has to remain and the kitchen must be clear of your items by breakfast time. 

Doors open at 3:00 p.m. on Friday for setup.  The property must be cleaned up and everyone departed from property by 12:00 p.m. on Sunday.   Extra time billed for vendors or parties that arrive early or depart later than specified on contract.

Event Facilities used outside of times listed on contract are billed at $250 per hour before event time and $400 per hour after event time.  Please be exact on contract times and intentions for event space or extra time will be billed.  Approximate number of people must be known for each event. 

Facility Only/Sara’s will provide the following:

Facility includes Garden Room and Garden Area

1. 12 tables.  5 - 60” round, and 7 - 48” round (no linens).

2. Up to 25 chairs

3. 4 banquet tables (no linens).

4. One bar (no linens).

5. Does not include and dishes, glassware, silverware, serving items, etc.  Includes only items 1-4 above.

• Please note that ice chests are not allowed inside the Garden Room.  Please keep them in the kitchen or outside areas.

• Decorating and discarding:  Once you have rented the Garden Room/Garden Area, you may decorate it any way you like as long as it does not damage any of the structure i.e. nails, staples, etc. will not be permitted.  No glitter, confetti, rice or birdseed.  You are responsible for removing all decorations during your rental/clean-up time.  All decorations must be discarded in trash bags (please bring your own) in our commercial trash receptacle.  Please remove any boxes from the premises.  Decorations/trash (boxes) that do not fit into two large trash receptacles.   We are limited in our capacity and ask that you remove any large boxes or other items that do not fit into the two commercial trash receptacles.

• PARKING is available on the street.  Heights Boulevard and surrounding streets are mostly commercial and have ample parking for your guests. 

• CLEAN UP:  The Inn, as part of your rental, takes care of general housekeeping.  You (or your caterer) will be responsible for all cleanup of decorations, food, beverages, and trash.

• EVENT TIME:  The specific times for rental are listed in this contract.      Extra event time is at a rate of $250 per hour before event time, and $400 after event time.  Please note extra time billed in whole hours not fractional.

• CATERER:  Must be pre-approved by Sara’s.  Caterer must have Certificate of Insurance covering themselves and all their employees, Food Permit and be certified by City of Houston.

• VENDORS:  All vendors must provide Certificate of Insurance or sign Waiver of Liability.   Sara’s is not responsible for outside vendors, their staff, etc.

• ALCOHOL:  Sara’s Inn Inc. cannot serve, sell or handle alcoholic beverages.  If alcohol is served you must use certified bartenders to serve the alcohol.  You must also purchased private event insurance listing Sara’s as additionally insured.  Sara’s assumes no responsibility for alcohol on premises.  Two Off duty police officer must be hired if serving alcohol on premise.  Alcohol may not be served by someone attending the event. 

Deposit:

• $ 1,000.00 DEPOSIT COVERS FOLLOWING:

• Damages to the Inn by the responsible party and/or your invited guests.  The responsible party will be held responsible for any unsupervised children for they can cause injury to themselves and damage to the Inn and its surroundings

• Your guests (responsible party, caterers, invited guests, staff, etc.) should arrive and leave no earlier or later than scheduled on this contract.  Extra time applies if outside of contract hours.

• Any damages or additional time that may occur that was not covered by the damage deposit will be due and payable immediately.

Sara’s Bed & Breakfast Inn is not responsible for any injuries to any party or your invited guests.  If any of your guests have special needs please inform Sara’s ahead of time.  Sara’s is not responsible for alcoholic beverages on premises.  Responsible party booking event assumes all responsibility for guest’s safety and consumption of alcoholic beverages.

You must also purchased private event insurance listing Sara’s as additionally insured.  Other clients have used R.V. Nuccio & Assoc. at 1-818-980-1413.